Admin Training 101

As an administrator, you will need to manage the Afterschool HQ page for the school. You may need to look after the providers who support the activities or set up account details for payment. You may need to create or modify forms that are required for the activity. Let's examine how you can best support your school, as an administrative user of Afterschool HQ.

Setting School Contact Details

This is done in the Settings - Details page. You get here by choosing the Settings option on the left sidebar menu, and this defaults into the Details page, or you can select Details from the top menu bar.

You can change everything here, except for the URL, which we provide for you.

Setting Up The School Location

Open the Location page, by choosing Location from the top menu. You can enter or change the location. If AfterSchool HQ does not recognize the location, then you can add a new one.

Creating And Using Forms

Forms are an intrinsic part of obtaining necessary information about the student, as it relates to the activity. Forms are filled out by the parent or guardian during the registration process. You can use a form to specify if information about the student is required or optional. The form is then associated with the activity. This can be done under Advanced Settings when the activity is created.

AfterSchool HQ supports the creation of forms, specialized for the activity. You can see the forms management screen by choosing Settings from the sidebar menu, and then Forms from the horizontal menu.

You can modify an existing form by choosing the Edit button to the left of the form name, as shown above.

You can create a new form by clicking the Add Form button positioned at the top right corner of the page.

On clicking Create Form, you will be asked to describe the form's intent.

You decide what fields in the default information are shown on the form. You can add your own fields or new sections.

If you want to add additional fields, click the Add Question button.

The question represents a field on the form and can be selected as one of the traditional form fields shown below.

You can go back to Activities, Setup and then choose Advanced Options, to add this form to an activity. In this case, we are adding the form as part of the registration process for the CyberPatriots club.

Setting Up Payment Account

You will want to be paid! Choose the Accept Payments menu option from the top menu. You will have a choice between setting up a direct deposit or being sent a check via standard mail.

How to Receive Direct Deposit (ACH) Payouts

Click the Choose Direct Deposits button, and enter the information required to remit your payment electronically.