Registration Modes: When to use 'Register' or 'Apply'

(Keywords: registration modes, apply, applicants, application, tryouts, registration)

For your comfort, we have made a video guide with the contents of this article.

00:00: Registration modes when to use apply or register modes 00:07: Have more interest than you do seats. Hosting tryouts are auditions. 00:12: Congratulations. You have a really popular activity and 00:16: you may need the flexibility of registration modes. 00:20: This video will explain the different registration modes and how and when to use 00:24: them. 00:28: Start by heading to the extracurricular activities. 00:34: Select the activity you need to review the registration mode on by clicking on 00:38: the manage button. This only applies to activities that are already 00:42: created. 00:46: However, if this is for a new Activity Click on the add activity button. 00:51: Then you will have to set up your activity as you normally would. 00:55: The next steps applied to both scenarios 01:01: Click on the setup tab 01:05: You will be taken into the activity setup page. 01:07: Click on the show advanced settings option which appears on the lower portion of 01:11: your screen. 01:16: Once done you will find both registration modes. 01:20: Remember that registering mode works in a first come first served fashion. 01:24: Meaning that students will have a reserved seat. 01:26: So long as there are available seats. In apply mode students 01:31: can only apply for registration and are only reserved a seat either by random 01:35: selection or being manually placed in a seat by an activity administrator. 01:43: Once you're done click on the save and next button to confirm your selection. 01:50: If you have any questions or technical difficulties, do not hesitate to get in 01:54: touch with our support team at support at Afterschool hq.com.

Have more interest than you do seats? Hosting tryouts or auditions? Congratulations! You have a really popular activity, and you may need the flexibility of Registration Modes. This article will explain the different Registration Modes and how and when to use them.

When you are setting up your activity you can select from two Registration Modes: Register or Apply. When set to Register Mode, students are reserved a seat in an activity immediately after registering (as long as there are still available seats left). When set to Apply Mode, students can only apply for registration and are only reserved a seat either by random selection or being manually placed in a seat by a platform admin.

Using AfterSchool HQ Registration Apply Mode is the perfect way to run a lottery randomization selection process, so all students have an equal chance of being admitted into your program.

AHQ Tip: If your activity has fewer applicants than spaces available, you should not conduct a lottery.

To access your Activity Center:

• Log in to your AHQ Account
• Navigate to Activities⚡️

• + Add Activity button on the top left or click the Manage button next to the activity you would like to update.

• At the bottom of our activity settings click Show Advanced Settings

• Select your Registration Mode and Save! 

Important!

How to receive payments if you set your activity on Apply mode.

1. Go to "Activities".
2. Click on the "Manage" button next to the activity.
3. Click on the "Student" tab. 
4. Click "Send Invoice" to the students that are going to be in the club.
5. This action will set students on "Reserved" and will now only be pending for payment to be made.

To view your payments, click on Here you will be able to view Transactions, Subsciption Plans, Refund Requests and Coupons.

Click here to learn how to navigate through Accounting!

💡For additional assistance on how to use the Apply Mode feature, contact [e-mail]