How to Send a Message About Your Activity

(Keywords: send, message, manage, activity)

Here at AfterSchool HQ, we recognize the importance of effective communication in coordinating actions for your program. In this article, we will walk you through the process of sending messages to effectively communicate about your activities.

For your comfort, we have made a video guide with the contents of this article.

00:00: How to send a message about your activity 00:05: Here at after-school HQ. We recognize the importance of effective communication 00:09: in coordinating actions for your program. 00:12: In this video, we will walk you through the process of sending messages to effectively 00:17: communicate about your activities. 00:22: First head on to the activities section. 00:24: You can click on it or hover over it. 00:30: Then click on the extracurricular activities tab 00:36: And then click on the manage button. 00:41: Next click on the messaging tab 00:46: Next click on the send new message button 00:52: Then click on the drop-down menu. 00:55: In it, you will find several options. Click the one that applies to you. 00:59: For this example, we will select General update. 01:05: Next enter the body of the message in the text box. 01:12: You can attach files if necessary. Remember that the limit of the 01:16: file size is 25 megabytes. 01:22: With the messaging feature, you can also send this message to staff members registered for 01:26: this activity, too. 01:31: Also with the messaging feature you're able to send this message to the student's 01:35: parents. 01:39: In the lower portion of the screen, you will find all students that are enrolled 01:43: in this activity. You can click on select all to select all 01:47: enrolled students. Are you can click clear all to deselect 01:51: all enrolled students? You will also find the amount of email 01:55: messages and text messages you have for the remainder of the month. 02:02: Click on the send message to selected students button to send your message. 02:09: If you have any questions or technical difficulties, do not hesitate to get in 02:13: touch with our support team at support and after school hq.com.

Step 1. From the home page, either click the Activity Center⚡️ tab on the left-hand sidebar or hover your mouse over it and click Extracurricular Activities.

Step 2. Then click on the Manage button next to the associated activity.

Step 3. This will take you to the activity summary page. Once there, click the "Messaging" tab at the top of the page.

Step 4. This page displays a complete list of your message history. To send a message, click the "Send New Message" button.

Step 5. From the dropdown, select your Message Reason (i.e. Activity Cancellation Notice or Late Pickup Alert).

Step 6. Enter the body of your message in the text box next to "Message Body".

Step 7. Select the students that you would like to receive the message by clicking the boxes next to their names. You can also select or deselect all students by clicking the words "Select All" or "Clear All" that are located beneath the words "Select Students." You can also choose to send this message to all Staff. 

 Important Note: You may now select to send messages only to parents of selected students. This is only in case the child has a different email address than the parent.

You can now also see how many messages you have left for the month.

You can attach files to messages (max file size of 25 mb each).

Step 8. Click the "Send Message to Selected Registrants" button.

Step 9. The next screen provides a view of the message you just sent.

Step 10. Click the "Back to List" button to return to the Messaging tab page.

* Parents will receive this message via text and email that looks like this: 

💡If you have any questions or experience any technical difficulties with How to Send a Message About Your Activity, don't hesitate to get in touch with our support team at [e-mail].