To create a new activity, click the "Activities" button on the left sidebar navigation and click "Add Activity". If it is your first activity, you will be prompted to "Create Your First Activity."
Insert your Activity Name, Available Seats, and Registration Window. By clicking "Show Advanced Settings," you can manage Waiting List Seats, Registration Forms, and Registration Mode (Register vs. Apply). You can see your progress on the right side menu.
Clicking "Next" will save your work as you go.
Toggle yes/no for whether your activity requires parental approval to join. If applicable, set Gender and Grade Restrictions. Click "Next".
Set your activity's schedule by first choosing whether or not it repeats weekly. By clicking "Show Advanced Settings," you can specify if your activity is ongoing (no end date).
Then, enter your activity start and end date and any dates you will not meet. Click "Next".
Input a brief description of your activity. This can be drawn from your website or existing marketing materials you have. Click "Next".
When inputting your contact information, keep in mind that this info is visible to parents. Make sure it is the phone number and email you would like them to contact you with.
If led by an external provider, begin typing their organization in the "Who is providing this activity?" field. If they are not in our system, you will be prompted to "Click here to enter provider details."
Enter your location information. If your location is in the system, it will auto-populate as you type. If your location is not in the system, you will be prompted to "Click here to add a new location".
Add any specific instructions, such as pick-up and drop-off times, procedures, or specific points of entry. For example, "Students can enter through the side entrance. Follow the hallway to Room 305."
Select whether parents will pay for this activity. If so, you will be prompted to enter the Tuition Fee and whether they will have the ability to pay later.
By selecting "Show Advanced Settings," you can set up options for a Tuition Payment Plan or a monthly Subscription. To use the Subscription option, your activity must be ongoing. This can be chosen in the "Schedule" portion of setup.
Fill out the text you'd like your thank you email to say. This will be sent when a parent registers their student for an activity while the activity is set to 'Register' mode.
Clicking "Show Advanced Settings" allows you to create a custom email for Application Thank You Emails. This email is sent when the activity is set to 'Apply' mode.
If you are ready for your activity to go live, click "Publish". Otherwise, hit "Save".
If, for some reason, you missed something during your activity setup, the system will alert you to what needs to be filled out. In this case, you'd click "About Your Activity" to be taken back to that page. Hit "Save," and then you will be able to click "Publish" in the top navbar.
Once your activity is published, you will be able to view your Organization Homepage (where all your activities are shown) and Activity URL (where this specific activity is shown). These are the links you would send to parents so that they can sign up for your activity!