Advanced Reports

(keywords: custom reports, report, student data, data, custom, reports, export, registration, signup, CSV, submissions, forms) 

Advanced reports is an incredibly powerful tool that allows you to collect, analyze, and export student data in a way that is tailored specifically to your needs. This article contains everything you need to know about AHQ Advanced Reports. 

For your comfort, we have created a video guide with the contents of this article.

00:00: How to get Advanced reports 00:05: Advanced reports earn incredibly powerful tool that allows you to collect analyze 00:09: and Export student data in a way that is tailored specifically to your needs. 00:14: This video contains everything you need to know about ahq Advanced reports. 00:22: There are multiple ways on how to get submission reports. 00:25: First we'll cover on how to get submission reports directly from the context 00:29: section. So head on over to the contact Section. 00:36: Click on the student section 00:41: Then click on the custom report button. 00:44: This is the main submission report screen in here. 00:47: You can see all the data of all of your enrolled students. 00:50: Keep in mind that it may take some time to load the full list. 00:54: If you need to customize what data to show on your screen and on your report. 00:59: To do this click on the search columns button. 01:05: You will then get a screen with all the possible filters options you can use for your report. 01:10: When you're done click on the search column button to hide the filters. 01:17: Click on the email report button and the report will be sent as a separate file with 01:21: the format CSV. 01:24: Another way to get a submission report is by getting it directly from an activity. 01:29: To do so head to the extracurricular activities section. 01:35: Select the activity you'd like to get a report from by clicking the manage button. 01:42: Click on the students tab 01:47: Click on The View submissions button 01:52: The same as before you can customize your report by clicking on the search columns 01:56: button. When you're done selecting your desired filters click 02:00: on The View column button again to close the filters. 02:04: Click on the email report button when you're finished editing your report. 02:10: Another way to review your submission reports is by reviewing the forms directly. 02:15: To do this head to the Forum section. 02:20: Select the form you would like to get a report from by clicking the submissions button that appears 02:24: next to the form name. 02:29: The next screen is similar to the ones we have covered before with the slight difference 02:33: that it has a built-in spreadsheet preview window. 02:36: Same as before you can customize the submission report by clicking the search 02:40: columns button. 02:45: When you're done editing click on the email report button and a CSV file 02:49: will be sent to your email inbox. 02:54: If you have any questions or technical difficulties, do not hesitate to get in 02:58: touch with our support team at support at Afterschool hq.com.

In this article:

• About Advanced Reporting 
• Access Advance Reports
• Gather Necessary Data 
• Create and View Reports 
• Export Reports

Access Advanced Reports

There are a few different ways to access your advanced reports, you can:

Step 1. To view your reports by Form: Navigate to Forms then click the Submissions button on the desired form.

Step 2. To view your reports by student: Navigate to Contacts > "Students" then click the Custom Report button.

Step 3. To view your reports by activity: Navigate to the Activity Center and select the desired activity by clicking "manage", within the Students tab, you will find the View Submissions button.

Gather Necessary Data

Before running any type of report, it is important that all necessary data has been collected. This means making sure that your registration forms are updated so you are collecting the right information from parents during sign-up! Read more about Creating and Using Forms.

Create and View Reports

Now that you have collected your registrations and are ready to review your submission reports, the next step is choosing what information you want to be displayed in your report.

When the Advance Report window opens, you will see all of the records associated with the submissions. You can review this data as is, or filters to customize the data shown in a number of different ways!

Advanced Reports offers searching and filtering by date and activity. You can also click "Visible Columns" and customize every column to create a specific and useful report every time.  

Export Reports

Exporting reports is a useful way of sharing your registration information from AfterSchool HQ. Exporting your data is easy and can be done in just a few steps. After crafting your custom report, you can click the Email Report button. This will email you a .csv file of the student information exactly as shown on your Advance Report window at the time.

💡If you have any questions or experience any technical difficulties with Advanced Reports, don't hesitate to get in touch with our support team at [e-mail].